Alphabetical Filing System Rules

Lampe both begin with the letter w.

Alphabetical filing system rules.

The general rule for filing alphabetically is to arrange items in order from a first to z last. These rules are letter by letter or character by character rules. When you get to letters initials go first within their letter designation. In this version spaces between the words are disregarded.

There are several rules applying to alphabetical filing. Basic filing terms. For date filing file your most recent files on top. Filing rules may differ slightly by organization and may include filing by date.

Use increasingly specific information to distinguish between and order separate items. The 12 rules you will learn in this chapter follow the same principles as the arma rules. There are three types of alphabetic filing. Here each word abbreviation and initial is considered as a separate unit.

1 letter by letter in which spaces between words are disregarded 2 word by word and 3 unit by unit in which every word abbreviation and initial is considered a separate unit. In this filing alphabetical index is required. Ala filing rules developed in the late 1970s by the rtsd filing committee and published in 1980 presents rules for the arrangement of bibliographic records whether displayed in card book or online format. The two basic filing rules are alphabetical and date filing.

If you re using an alphabetical system you ll file numbers in ascending order that is smallest to largest the same way you would proceed through the alphabet. When applied to strings or sequences that. Order files alphabetically according to their indexed name. Here each word is filed on the basis of the first letter.

Before learning the 12 filing rules an understanding of filing terms is necessary. Which one goes first. There are three versions of alphabetical filing rules. The filing method under which files and folders are arranged in order of number is called numerical classification.

When performing alphabetical filing file according to the letter of the alphabet. All files and folders are given separate numbers. It is an indirect method of classification of filing. An initial or name using just one letter comes before a complete name starting with the same letter.