There are disadvantages to alphabetic filing when the number of files grows to several thousand.
Alphabetical filing system advantages.
Usually this type of system is best when small amounts of information are involved.
The subject filing system method allows the data to be arranged based on the subject or topic.
In this system of classification the papers or records are classified in accordance with the first letter of the name in alphabetical order.
The telephone directory is a good example of such a classification.
An accurate method of filing.
It is an indirect method of classification of filing.
Advantages and disadvantages of alphabetical classification of files alphabetical filing is the most widely used method.
The more files you have the greater risk of having the same name on more than one file.
A most people are familiar with this type of filing because libraries at least partially and home filing systems are usually alphabetical.
The reason is that the alpha numerical classification is an elastic one.
This type of filing and classification system is sometimes known as a dictionary system.
A file with an alphabetic heading is also easier to identify when it s out of the file system and in use.
It includes name address phone number subject and other information along with file number.
It is highly elastic since new headings can be introduced at anytime and at any place without disturbing the.
Alphabetical topical systems classify information according to topic then file the topic labels in alphabetical order.
Advantages disadvantages of filing systems.
Advantages of alphabetical classification of files 1.
This classification is very simple to understand and operate.
Filing systems are used to keep documents organized and easy to find for employees.
A filing system is set up and employees follow the.
In this filing alphabetical index is required.
Alphabetical filing has several advantages.
Files can be expanded to an unlimited extent.
Alphabetical filing has some advantages.
Suitable for large offices having a large number of files and folders.
The main advantage of this system is the ability to store and retrieve records alphabetically by.
A most people are well known with this type of filing because libraries at least partially and home filing systems are usually alphabetical.
Hence there is no need of separate index for them.
The alpha numerical classification has the following advantages in addition to the advantages of both alphabetical and numerical classification.
All files and folders are given separate numbers.
